Event Information: Western Heights 5k Trail Race

REQUIRED EXPERIENCE

• Participants are required to have the appropriate fitness levels to complete their chosen distance.  For more information, please contact Hellfire Events.

ENTRY INFO

• Entry info.

Entries open: 00:00 April 27th 2024.

Entries close: 22:00 August 22nd 2024.

• Waitlist info

These events have limited capacity. A waitlist will automatically come into operation once entries reach full capacity.  You will be notified of availability via e-mail.
 

WITHDRAWAL, TRANSFERS, REFUNDS, DEFERRALS AND LATE ENTRIES

Please read this section carefully and do not enter the event if you are not willing to adhere to these conditions.

Once you have paid for your entry, we are not able to offer any refunds or transfers of your entry to another person.

We do understand that things can change. We will accept withdrawals from the race at any time up to 22:00 on the 18th of August 2024. Unfortunately, we are unable to offer refunds, so if you do need to withdraw for any reason before this date, you will be issued a credit of the full entry value, less a 10% admin fee.  This credit voucher code can be used towards entry to a future Hellfire events race or merchandise. After the 18th of August, we are unable to offer any credit or refunds. All credit vouchers are valid for 12 months from the date of issue.

For safety reasons, we do not allow you to transfer your entry to another person at any time. The person taking part in the event must be the person entered and you may be asked to prove your identity at registration.
 

Late Entries 

Entries close: 22:00 August 22nd 2024

We do not allow entry on the day.

KEY INFORMATION

• Race Day Registration opens at 08:00.  Please arrive at least 40 minutes before your start time to allow enough time for the registration process.
• The 2024 Western Heights races are set to start at the following times on the 17th of March 2024. 

1. Mighty Miles #1 -09:00
2. Might Miles #2 - 09:00
3. Western Heights 5k - 10:00

• Registration Address The Citadel, Citadel Road, Dover, CT17 9DP 
  There are public toilets available at the registration point.
• Race bibs and timing equipment to be collected at registration.
• The bag drop will be run by volunteers from the Dover Food Bank.  We encourage you to provide a long-life food donation if you wish to leave a bag here. More details can be found at Dover Foodbank | Helping Local People in Crisis
• Free parking on site – please follow any directional signage and information from marshals. Please do not park inconsiderately.
• There is a bus stop outside The Citadel for anyone arriving by public transport.  It is recommended that you check the times on Stagecoach
• The nearest train station is Dover Priory, which is 1 mile from The Citadel. It is recommended that you check the times on Southeastern Railway.
• Race safety briefings will be e-mailed to you as part of the entry process.
• Presentation of prizes for the winners and finishers will take place as soon as possible after each race.

Cut Off Times

• It is our ambition to see every participant finish this event.  However, in the interest of the safety of all runners must be off the course by 17:00.

Recommended Kit 

• Trail shoes
• Nutrition (you will need to carry your required nutrition with you from the start.)
• Bottle or cup
• Mobile phone with What 3 Words installed
• Mobile Phone with emergency and non-emergency telephone numbers stored in the contact list

EVENT RULES

• All participants must follow the guidance of marshals at all times.
• If we believe the safety of participants or the public is being compromised in any way, Hellfire Events Ltd reserve the right to stop you from competing in this event at any time. 
• All participants must adhere to the age limits. 
• Support runners are not permitted on the route at this event. 
• Headphones are not permitted at road crossings. 
• You must keep to the marked route at all times.
• Dogs are not allowed to participate in this event.
• Littering of any kind will not be tolerated. 
• Abusive behaviour of any kind will not be tolerated. 
• If someone requires non-emergency medical assistance, you must notify the Race Director on the number provided within your race pack. If someone requires emergency medical assistance, you must contact the emergency services by calling 999, then call the Race Director. In both instances, you must stay with the individual until help arrives.
• The route uses public footpaths so courtesy should be given to other users at all times.
• A comprehensive list of the event rules can be found within our T&C

DROPOUTS

• If you need to drop out for whatever reason, you MUST inform Race Control.
• Any runner unable to make it to the finish due to injury or fatigue must inform a marshal of their intention to withdraw.  They will then be taken back to Race Control by a marshal from the nearest safe point.

SPECTATORS

• In the interest of safety, we advise all spectators to avoid the footpaths around the perimeter of the Drop Redoubt between 10:00 and 11:00.
• Dover is absolutely packed with history, and we strongly advise that you take the time either before or after the race to explore the area in greater depth.

EVENT DISCLAIMER

• Upon signing up for any Hellfire Events Ltd events, all runners agree to our terms and conditions. 
• ​All participants entering our events do so at their own risk. Hellfire Events Ltd are NOT responsible for any injury caused while participating in any of our events, nor are we responsible for any loss or damage of personal property. 
• Hellfire Events Ltd will do all we can to make our events as safe and as enjoyable as possible.
• All our events are fully covered by Public Liability Insurance.  A copy of this document can be provided upon request to info@hellfireevents.com.